Specialist – Factory Administration MNC for Manesar Location

Job Description

*Should have good experience in Automotive Industry*

*Roles & Responsibilities*

*Administrative Operations:*

• Oversee daily Factory administration activities and office management.

• Maintain records, files, registers, and documentation.

• Manage stationery, office supplies, uniforms, and other consumables.

• Ensure proper housekeeping, canteen, security, and transport arrangements.

*Facility Management:*

• Coordinate maintenance of factory buildings, offices, utilities, and common areas.

• Ensure cleanliness, safety, and upkeep of factory premises.

• Monitor vendor services such as housekeeping, canteen, security, pest control, etc.

*Employee Support:*

• Handle employee queries related to administration facilities.

• Coordinate ID cards, access control, seating, lockers, and welfare amenities.

• Support employee engagement and welfare activities.

*Compliance & Documentation:*

• Ensure statutory compliance related to administration contracts and vendors.

• Maintain gate passes, visitor records, vehicle records, and asset registers.

• Support audits and inspections with required documentation.

*Coordination:*

• Liaise with HR, Production, Maintenance, EHS, Finance, and Purchase departments.

• Coordinate travel, accommodation, meetings, and event arrangements when required.

*Cost Control:*

• Monitor administrative expenses and budgets.

• Verify vendor bills, invoices, and service reports.

• Identify cost-saving opportunities in factory administration.

*Essentials:*

• Strong administrative and coordination skills

• Vendor management

• Documentation and record keeping

• Good communication skills

• Problem-solving ability