Specialist Administration- Manesar Location

Job Description

Key Responsibilities: 

Administrative Operations: 

* Oversee daily Factory administration activities and office management.  

* Maintain records, files, registers, and documentation.  

* Manage stationery, office supplies, uniforms, and other consumables.  

* Ensure proper housekeeping, canteen, security, and transport arrangements.  

Facility Management: 

* Coordinate maintenance of factory buildings, offices, utilities, and common areas.  

* Ensure cleanliness, safety, and upkeep of factory premises.  

* Monitor vendor services such as housekeeping, canteen, security, pest control, etc. 

Employee Support : 

* Handle employee queries related to administration facilities.  

* Coordinate ID cards, access control, seating, lockers, and welfare amenities.  

* Support employee engagement and welfare activities.  

Compliance & Documentation: 

* Ensure statutory compliance related to administration contracts and vendors.  

* Maintain gate passes, visitor records, vehicle records, and asset registers.  

* Support audits and inspections with required documentation. 

Coordination: 

* Liaise with HR, Production, Maintenance, EHS, Finance, and Purchase departments.  

* Coordinate travel, accommodation, meetings, and event arrangements when required.  

Cost Control: 

* Monitor administrative expenses and budgets.  

* Verify vendor bills, invoices, and service reports.  

* Identify cost-saving opportunities in factory administration.  

Essentials: 

* Strong administrative and coordination skills  

* Vendor management  

* Documentation and record keeping  

* Good communication skills  

* Problem-solving ability